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AHPC Competition Rules (2020)



  • Any member who is currently financial is eligible and encouraged to enter Club competitions.
  • Members may only submit images that are their own, I.e. that were photographed and processed by themselves. Every submission will be taken as an assertion that you own the copyright to that image.
  • Prints may still be made by third parties but only from files you prepare and are printed without undue modification.



Competition Nights

  • The Committee will determine dates and subjects for competition events, arrange judges, and make awards as appropriate.
  • Details for competitions in 2020 may be found on the Competition Subject Definitions page.



Competition Secretary

  • The Committee will appoint a Competition Secretary to administer all competition processes.
  • The Competition Secretary may seek assistance from other members as required.



Suitability of Images

  • Images containing obscene, racist, provocative, defamatory, sexually explicit, or otherwise objectionable or inappropriate content cannot be accepted. 
  • The Competition Secretary has the right to reject any images considered to be inappropriate.



Categories and Entry Limits

  • Members may enter images in any or all of the categories at each competition.
  • The maximum number of entries in any category is two.
  • An individual image may be entered in only a single category.
  • Do not include watermarks in any competition images. 
  • Aspect ratios of images are at the discretion of the photographer - dimension constraints are defined below.  



Print Sizing

  • Minimum standard print size of 200 x 150 mm (8 x 6 inches). 
  • Maximum standard print size of 483 x 330 mm (19 x 13 inches, ie, A3+). 
  • Maximum panorama print size of 600 x 300 mm (24 x 12 inches).  A panorama must be at least twice as wide as it is high. 
  • All prints must be mounted in a matte or on card to facilitate hanging.  Framed prints are unable to be accepted due to space and safety considerations.



Digital Sizing

  • Maximum image size must be 1920 pixels (horizontal) by 1080 pixels (vertical) which gives the optimal digital image when projected.
  • Image files need to be in JPEG format with a maximum file size of 1.5MB
  • Colour space should be sRGB.
  • A border of 2-4 pixel is recommended to create separation from the projected black background. (Note that this needs to be included in the maximum size).
  • Information regarding the sizing of images, JPEG, and sRGB can be found on our Links page.



Monochrome (Mono) Images


  • A monochrome image contains gradations of a single colour. Typically this would be shades of grey but it could be sepia or, in fact, shades of any one colour.
  • An image with more than one colour, a duotone for example, is deemed to be a colour image and so would be ineligible for this category.


Image Preparation

  • Each category for a given competition will include a description of the required subject matter. 
  • Open means that you can create an image with subject matter of your own choosing.
  • All film and digital post-processing techniques and methods are acceptable in all categories unless explicitly restricted for a particular competition category as per the published Subject Definition
  • Computer generated objects such as text, geometric shapes etc are not part of the photographic process and can not be included in an image unless the Subject Definition allows it.  


Submitting Competition Entries


  • The club is currently investigating alternative strategies/software for managing competition entries and a decision will be made in time for the first competition of 2020. Watch this space for submission details and deadlines that will be applicable.
  • Print entries must also be submitted in digital form as per the digital sizing requirements.
  • All images submitted via email should have filenames which match the image title. Titles and categories of submitted images should be clearly identified.


Submissions to Other Competitions

  • The club encourages members to enter other competitions, such as the SAPF Annual competition.
  • However, these rules only apply to our club. Other competitions may have significant variations so potential entrants are encouraged to check their rules carefully to ensure compliance.


Judging and Acceptance


  • Images will be assessed by a suitably experienced independent judge who will award a score of up to 10 for every image and the Competition Secretary will maintain a record.
  • Images that have been awarded 8 or more may not be re-entered in any subsequent internal Club competitions.
  • All Club competition images will be considered for entry into inter-club competitions and may be used for club promotional purposes. It will be assumed that permission is given for images to be used for these purposes unless the photographer advises otherwise.
  • Images will be kept on file and high-resolution versions of those images may be requested in preparation for use by the club as above. 




At the conclusion of the competition season the Committee will recognise members' performance in several areas, including


Photographer of the Year:

The Committee will choose the person who they believe is the most outstanding photographer of the year taking into consideration competition participation, scores achieved and contribution to Club activities.

Best in Category: 

The winner in each category will be the person who achieved the maximum aggregate score from all images which were awarded a score of 9 or 10 throughout the season in each of the competition categories - Print, Digital Defined, Digital Open.

Members' Photo Choice:

At a club meeting after the final competition for the season all images which were awarded a score of 10 throughout the season will be displayed and a members' vote taken to select the best image.


Other recognition of member's achievements as determined by the Committee.





  • Be sure to check the presentation styles (Print/Digital, Colour/Mono) specified for each competition. 
  • It is the responsibility of members to ensure that their entries conform to the competition rules prior to submission.
  • The Competition Secretary has discretion over inclusion/exclusion of entries deemed to comply or not comply with category specifications.
  • The Competition Rules have been determined by the Committee. Suggestions for revisions may be considered by the Committee as required, or at any General Meeting of members.
  • You are welcome to contact the This email address is being protected from spambots. You need JavaScript enabled to view it. with any competition-related questions, including  options for submitting digital images by means other than email.



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